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Travel & Expense Analyst

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Last Updated Date: Aug 28, 2021

Location: Suwanee, GA, US

Company: Doosan Corp

Job Information

Under the general direction of the Accounting Manager, the Travel & Expense (T&E) Analyst will support and maintain the day-to-day activities of all North American T&E expenses, including travel reimbursement, expense reporting, receipt audit, corporate card, and troubleshooting, travel policy adherence.

In addition, the position may also work with Global T&E functions when required.  T&E Analyst will also be responsible for AP vendor set ups and will assist with other AP matters as required. 

Role & Responsibility

AP – Vendor Maintenance, Scanning Solution & Misc. Reporting
•    Responsible for creation and editing of vendor set ups within SAP in a timely manner as required.
•    Create and update monthly management reports to drive cost/service optimization and enable AP metric reporting methods.
•    Act as back up to Accounting Manager as it relates to user support and system configuration.
•    Perform other AP duties and projects as assigned by management.
•    Prepare, review, or reconcile various accounting statements, ledgers, journals, or reports 
•    Support finance with month-end close. 


Travel & Expense program management, and associated reporting and compliance
•    Review expense reports submitted by employees for overall reasonableness and receipt attachment, ensuring that users are not in violation of Corporate T&E Policy.
•    Provide solutions to user problems in a timely manner to ensure high user satisfaction and productivity.
•    Review all daily, weekly, and monthly reports to ensure that data is processing correctly per Corporate policy. This includes ensuring receipt flags are set properly and employee data is updated properly.
•    Ensure that set up and implementation of new corporate cardholders are executed accurately and in a timely manner. 
•    Ensure cancelling of cards and accounts are executed accurately and in a timely manner.
•    Train all new travelers in the use of the Expense reporting solution to adhere to Corporate Policy. Work with employee and business unit to assist and troubleshoot when a card may have been suspended or canceled.
•    Actively monitor T&E activity and when suspected, identify to Manager possible fraudulent activity, suspected “exception” matters and/or non-compliance.
•    Responsible for the linking of new Corporate Card to an employee in expense reporting system to ensure Corporate Card automated feed of charges.
•    Monitor Corporate Card payments and refunds.
•    Assist with auditor requests, including providing copies of expense reports as required and answering any T&E questions as they arise.
•    Assist with T&E VAT reclaims/requests as required.
•    Oversee Concur System maintenance, which includes making the necessary changes to audit rules, reports, and system settings to ensure compliance with
•    Corporate Travel Policy. In addition, activate and maintain employee data, and monitor out of pocket reimbursements.
•    Provide T&E back up support across the organization and to Global, as needed.
•    Ensure that T&E process and procedure documentation and User documentation are properly maintained and that updates are created, as required, in a timely manner. 
 
Financial Reports
•    Handle month-end close functions as required, including preparation of monthly AP accrual for indirect expenses. 
•    Create and update monthly management reports to drive cost/service optimization and enable AP metric reporting methods.
 

Job Requirement

  • Education Required: Bachelor’s degree in Accounting, Finance, or equivalent.
  • Experience Required: 2>5 years
  • Travel Required: <10%
  • Travel & Expense management experience required.
  • Must have experience with expense reporting software - Concur preferred.
  • Working knowledge of Accounts Payable desired.   
  • Must be proficient in the use of Microsoft Office software, including Excel, Word, PowerPoint, and Outlook
  • Experience with SAP preferred
  • Experience with scanning solution system desired
  • Require strong customer service skills in addition to excellent oral and written communication skills

Others

Doosan is committed to a diverse workforce and is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to sex, age, race, color, religion, creed, citizenship status, national origin, disability, marital status, sexual orientation, gender identity, protected veteran status, or any other status or characteristic protected by law. Individuals with disabilities who require a reasonable accommodation in the application process or who need assistance accessing the information on this website should call 678-714-6676.  The Company’s hiring location is Suwanee in GA.


Nearest Major Market: Alpharetta
Nearest Secondary Market: Atlanta