Accounting Associate

Job Information

Process Payable invoices, resolve problematic invoice routing approvals and PO receiving items, submit scheduled payment files within multi org business platform and ERP’s.
 

Role & Responsibility

Accounts Payable Processing
•    Process vendor invoices (paper and electronic), obtain appropriate approvals and process payments.
•    Maintain records and perform follow-up.
•    Assist in other general office duties.
Program Management/Policy Compliance
•    Utilize the workflow functionality of the document imaging system into ERP Financial applications.
Accounts Payable Processing
•    Monitor and address pending and denied vouchers.
Accounts Payable Processing
•    Reconcile vendor statements and identifying missing invoices.
Program Management
•    Contributes ideas and actions towards the continuous improvement of Accounts Payable related processes within area of influence.
Customer Service
•    Maintain positive work relationships, communicate effectively, and ensure compliance with cross-team responsibilities.
•    Interact with internal and external customers by responding to inquiries or report requests.
•    Perform various other duties as assigned by management.
Financial Reports
•    Support finance with month-end close and prepare monthly AP accrual for indirect expenses.
•    Create and update monthly management reports to drive cost/service optimization and enable AP metric reporting methods.
•    Assist in 1099 requirements, Supplier W-9 forms
•    Participate in reviews in sales /use tax /exemptions compliance. 
 

Job Requirement

•    Education Preferred: Associates Degree – Accounting; Equivalent experience allowed
•    Experience Preferred: 2<5 years previous accounts payable software experience. Oracle experience highly desirable
•    Experience Required:
o     Must possess organization skills sufficient to maintain customer accounts including confidential payments.
o    Ability to follow written instructions
•    Travel Required: < 10%