Accounts Payable Associate

Job Information

This position is a contractor role with an expected duration of three to six (3-6) months with the potential to be extended as needed. The selected candidate will be employed through a third‑party vendor responsible for managing payroll, benefits, and all employment terms.

As an Accounts Payable Associate, you will process Payable invoices, resolve problematic invoice routing approvals and PO receiving items, submit scheduled payment files within multi org business platform and ERP’s.

Role & Responsibility

Accounts Payable Processing
•    Process vendor invoices (paper and electronic), obtain appropriate approvals and process payments.
•    Maintain records and perform follow-up.
•    Assist in other general office duties.
Program Management/Policy Compliance
•    Utilize the workflow functionality of the document imaging system into ERP Financial applications.
Accounts Payable Processing
•    Monitor and address pending and denied vouchers.
•    Reconcile vendor statements and identifying missing invoices.
Program Management
•    Contributes ideas and actions towards the continuous improvement of Accounts Payable related processes within area of influence.
Customer Service
•    Maintain positive work relationships, communicate effectively, and ensure compliance with cross-team responsibilities.
•    Interact with internal and external customers by responding to inquiries or report requests.
•    Perform various other duties as assigned by management.
Financial Reports
•    Support finance with month-end close and prepare monthly AP accrual for indirect expenses.
•    Create and update monthly management reports to drive cost/service optimization and enable AP metric reporting methods.
•    Assist in 1099 requirements, Supplier W-9 forms
•    Participate in reviews in sales /use tax /exemptions compliance. 

Job Requirement

• Education Preferred:
  • Associates Degree – Accounting; Equivalent experience allowed
  •  2<5 years previous accounts payable software experience. Oracle experience highly desirable
• Experience Required:
  • Must possess organization skills sufficient to maintain customer accounts including confidential payments.
  • Ability to follow written instructions
  • Travel Required: < 10%